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Academic Secretary - Center for Education

Apply now Job no: 492431
Work type: Full-time non-exempt
Location: Chester
Categories: Support Staff (Non-Exempt)

Widener University is seeking an Academic Secretary for immediate hire to primarily provide administrative support for the Center for Education undergraduate and graduate programs at the Center for Education. This position requires the ability to multi-task, problem-solve, supervise work-study students, prepare correspondence and contracts, and maintain databases.

DUTIES AND RESPONSIBILITIES:  (include but are not limited to)

Essential Duties

  • Contribute to a welcoming environment for all visitors and students.  Serve as a support for the office; greet, screen and direct callers to appropriate staff and faculty members when needed.
  • Acts as liaison between faculty and students, supporting enrollment-related paperwork processing.
  • Faxing and photocopying, prepare mailings and online correspondence.
  • Special projects which include assisting with graduation, orientation activities
  • Assist in the coordination of the admissions process.
  • Answer telephone, take messages, screen calls and reply to questions in accordance with general instructions and office procedures and policies; transmit instructions and/or information to and from staff and faculty members
  • Supporting our field placement process for undergraduate and graduate students (evaluations, contracts, data management, tracking clearances and background checks, maintaining cloud-based placement database, synthesizes and reports data, aids in submission of annual accreditation data). Prepares affiliation site agreements and letters to preceptors/fieldwork educators with contracts, student information, etc.
  • Maintain the clinical placement database, support student applications, and collect and process data related to the practicum program.
  • Support the Center’s reporting to PDE and Title II about teacher certification, student program completion, etc.
  • Support the teacher candidacy process under supervision of the Director of Undergraduate Programs.
  • Supporting unit’s professional development offerings and program events
  • Support the Center faculty and staff with selected aspects of the day-to-day operations of the Center (course-related, meetings, room assignments, textbooks, data entry, maintaining files and records, etc.)
  • Supports unit’s alumni relationships and be responsible for alumni communications and related databases
    • Assist the Center with accreditation data collection and reportage
    • Other tasks determined by Center Director and Director of Teacher Education and Certification.

Secondary Responsibilities

  • Responsible for own work; involves the ability to multi-task, problem-solve, supervise work-study students, prepare correspondence, and maintain databases.
  • Strong interpersonal communication skills required; ability to communicate clearly both verbally and in writing with varied constituent groups. Routine contact outside the department and/or university involving routine exchange of information. Office environment with varied walk-in traffic (high levels on student course days twice per week); high level of interaction with administrative faculty in person; high level of interaction with others electronically or via telephone.
  • Required to work well with others and to contribute to a positive work environment.
  • Working with limited supervision, must be willing to take initiative, be a problem solver, and willing to offer suggestions and ideas to insure the smooth and efficient operation of the unit.

QUALIFICATIONS:

  • High school graduate
  • Secretarial/administrative assistance experience 1 year preferred
  • Excellent interpersonal and communication skills.
  • Excellent organizational skills and attention to details.
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Ability in maintaining complex electronic and paper filing systems and records.
  • Working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system, and other systems or applications that may be used within the University or department.

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS: 

  • Must be able to routinely sit at desk or table and work on computer for long periods of time (2+ hours), have basic manual dexterity, lift less than 25 lbs., and be mobile between workstation and numerous campus buildings.  Involves routine standing, walking, and climbing stairs and occasional bending, stooping and/or kneeling. 

 **Qualified candidates must submit resume for consideration.  Incomplete applications will not be considered.  Only those selected to interview will be contacted. 

Widener has a strategic commitment to building an inclusive university community whose diversity enriches the lives of all members and where our students are prepared for living in a pluralistic and ever-changing world. As a leading metropolitan university, Widener strives to embody the values that are inherent in our mission: civic engagement, access, inclusion, academic excellence, innovation, and leadership.

Widener University, an independent, metropolitan, doctoral-intensive University, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law School located in both Harrisburg and Wilmington. For more information about the University, please visit our website at www.widener.edu.

EOE M/F/V/D

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