Widener University is currently seeking a Director of Maintenance in the Facilities Management Department. Reporting to the Executive Director of Facilities Management, the Director is responsible to plan, organize, oversee and direct the maintenance and repair of all university buildings, grounds, building system equipment, and utility services’ infrastructure
The Director will lead and direct the work of a team of supervisors, administrative staff, and full-time skilled professionals including carpenters, electricians, plumbers, painters, HVAC Technicians, grounds crew, and movers across three campuses (Chester, Wilmington, and Harrisburg). The Director will ensure that all work is appropriately prioritized and coordinated with relevant stakeholders so that work is being executed as effectively and efficiently as possible.
In addition to maintenance and repair responsibilities, the Director will also develop and manage construction plans for minor renovations by in-house forces or contractors. The Director will work with the Executive Director to maintain a current list of deferred maintenance projects and assist in the development of the annual Capital Plan.
Additionally, the Director will develop and foster a culture of inclusiveness, collaboration and continuous improvement.
DUTIES AND RESPONSIBILITIES (including, but not limited to):
- Plan, organize, oversee and direct the maintenance and repair of all Widener facilities, building system equipment, kitchen equipment, vehicles, and grounds
- Ensure priority and productivity is in line with relevant key performance indicators for higher education facilities maintenance
- Direct and approve expenditures for maintenance specific projects
- Hire, direct and manage contractors to supplement in-house forces as required to provide constituents levels of service consistent with department goals
- Negotiate campus-wide contracts for services including, but not limited to: solid waste removal, HVAC equipment maintenance, pest control, elevator maintenance, kitchen equipment maintenance, water treatment, generator maintenance, duct cleaning, exterior lighting, swimming pool maintenance, snow removal (for some areas), and window cleaning
- Ensure work is performed in compliance with federal, state and local regulations
- Ensure Widener is in compliance with applicable laws related to maintenance, recordkeeping, and reporting requirements for facility systems within the purview of the Director
- Supervise staff (currently 8 direct reports), including hiring, scheduling and assigning work, reviewing performance, training and professional development, disciplining, and recommend and/or implement salary increases, promotions, transfers, demotions
- Supervise outside contractors as required.
- Plan and budget for expenditures in collaboration with senior management and service partners. Monitor and control budgetary variances.
- Maintain effective systems for budgets, monitoring, and evaluating budgets. Uses budget data to develop plans for improvement and future budget development.
- Interpret operating results as they impact the programs and makes specific recommendations which will result in improved services and/or cost reductions.
- Identify opportunities for improving department and procedures; implement improvements and conduct quality reviews periodically/as needed.
- Formulate and institute policies and devise work methods governing the maintenance and operation of the buildings, utility systems and grounds.
- Establish and define goals and objectives for maintenance programs.
- Analyze maintenance issues and establish standards for facility, grounds, and infrastructure systems and for other items that impact operations.
- Develop equipment inventory list for the purpose of scheduled maintenance, repair and replacement/
- Assist in developing scopes-of-work, designs and budgets for facilities ‘projects.
- Assists with:
- coordination with City of Chester
- selection and oversight of outside consultants
- development of construction and maintenance contracts and compliance with contract terms, plans, and specifications.
- Work with Sr. VP and AVP of Administration and Finance and Facilities Management Counterparts on long-range planning
- Collaborate with and work in an advisory capacity to senior leadership of University to determine long-term goals, resources planning, operational expectations and best practices
- Ensure compliance with applicable federal, state, and local codes and regulations
- Assesses need for and ensure appropriate training of team members
- Perform other such duties as may be agreed upon for the effective discharge of the responsibilities of the position
KNOWLEDGE AND SKILLS:
Problem Solving: Ability to resolve issues, answer questions, and work independently with limited supervision;
Communication: Strong interpersonal communication skills required; ability to communicate clearly both verbally and in writing with varied constituent groups.
Complexity of Tasks: Must be able to deal with multiple tasks in a fast paced work environment while paying attention to the details
Leadership Skills: Required to work well with others and to contribute to a positive work environment; must be willing to accept responsibility and work with limited supervision
Initiative/Creativity: Working with limited supervision, must be willing to take initiative, be a problem solver, and willing to offer suggestions and ideas to insure the smooth and efficient operation of the University
MINIMUM QUALIFICATIONS: (education/training and experience required):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s Degree in Engineering, Business Administration or related field. A combination of training and experience may be considered in lieu of a degree or in conjunction with appropriate level of education
- 7+ years progressively responsible facilities management experience, with at least four years at the supervisory level
- Demonstrated success in developing teams and leading others
- Superior interpersonal skills; excellent oral and written communication skills
- Demonstrated ability in identifying problems and implementing creative cost effective solutions to complex problems
- Demonstrated ability in establishing and maintaining collaborative relationships with a full range of campus and external constituents
- Demonstrated commitment to customer service
- Experience in working with groups of diverse individuals with varying levels of experience and skill
- Knowledge of modern facilities management trends
- Expertise in developing and executing preventive maintenance programs
- Proficiency in developing and working with facility budgets
- Experience in developing, maintaining and operating a modern comprehensive work order system
- Demonstrated knowledge of all federal, state, and local ordinances applicable to facilities management in higher education
- Experience in leading a maintenance team in higher education
- Experience in a trade or related field
Physical Requirements and/or Unusual Work Hours:
- Position must be able to respond to maintenance/campus emergencies at any time
- Assigned responsibility for participation and supervision of maintenance effort during weekend or holiday periods
- Must be able to move throughout assigned areas, as the work is performed primarily out-of-doors, year round
- Employees in this job classification are designated as essential employees and must report to work as scheduled when University offices are closed due to severe weather
- Ability to walk up and down stairs, sit for long periods of time, to stoop, bend or twist
- Ability to be mobile between work station and other locations on campus
- Routine exposure to outside environment and extremes in weather conditions; physical activity which may be demanding; routine periods of sitting, walking, standing and climbing stairs; may be required to lift and/or drag weight in excess of 40 pounds. Occasional bending, twisting, stooping or kneeling; occasional running and jumping
Qualified applicants must submit a resume and cover letter for consideration. Only those selected for an interview will be contacted.
Widener has a strategic commitment to building an inclusive university community whose diversity enriches the lives of all members and where our students are prepared for living in a pluralistic and ever-changing world. As a leading metropolitan university, Widener strives to embody the values that are inherent in our mission: civic engagement, access, inclusion, academic excellence, innovation and leadership.
Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at www.widener.edu.