Academic Secretary, Institute for Speech and Language Pathology
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Work type: Full-time non-exempt
Categories: Support Staff (Non-Exempt)
Widener University is currently seeking a full-time Academic Secretary in the College of Health and Human Services to provide support to the Institute for Speech and Language Pathology. Reporting to the Program Director, this role will provide secretarial support and to the. This position will support the Program Director, the Clinical Education and Fieldwork team, faculty, and students of the Institute.
DUTIES AND RESPONSIBILITIES (including, but not limited to) :
Contribute to a welcoming environment for all constituents of the Institute by serving as first point of contact regarding inquiries, screens and general information calls.
Support the clinical placement of students by tracking placement of students in their clinical field placements in database software
Communicate and coordinate cohort schedules, Institute, College, and University calendars, course syllabi, faculty schedules, course evaluations, and student registration
Collect and synthesis of data needed for reports related to accreditation
Provide budget support related to operating budget, faculty adjunct and overload contracts
Order office and instructional supplies, book orders and special orders
Processing of expense reports
Plan and organize Institute events including but not limited to Orientation, Welcome Back Picnic, Graduation Banquet, and other special events significant to the Institute and across the College
Support Program Director graduation processing and licensure verification
Monitor daily/weekly work Graduate Assistants and Student Workers
Serve as building and space point of contact for issues in relevant spaces.
Maintain calendar, appointments and meetings for the Institute Program Director
Perform other job-related duties as assigned or directed
Coordination of written and oral communication within and outside the university, as it relates to the clinical education/fieldwork program – including, but not limited to communication and coordination with contracted facilities, university offices, host instructors/preceptors, and participating students
Maintain student files to ensure compliance with the requirements of the clinical education/fieldwork program, including, but not limited to health information, certifications, background checks, and pre-clinical forms. Assist in the identification of deficits and seek remediation with individual students
Support all members of the College Administrative Team in tasks as needed
MINIMUM QUALIFICATIONS (education/training and experience required):
High school diploma or equivalent
2+ years of secretarial experience or support role in a service-oriented environment or any combination of experience, training or education, which provides the necessary skills, ability and knowledge
Strong interpersonal communication skills; ability to communicate clearly both verbally and in writing with varied constituent groups. Routine contact outside the department and/or university involving routine exchange of information.
Experience in an office environment with varied walk-in traffic; high level of interaction with administration and faculty in person; high level of interaction with others electronically or via telephone
Demonstrated expertise in the ability to effectively communicate and interact with persons of diverse backgrounds and abilities.
Excellent organizational skills and attention to details
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Ability to perform basic arithmetic functions, bookkeeping, basic accounting, and basic statistics including programming of Excel spreadsheets
Competence with data entry and ability to learn university software
Ability to maintain complex electronic and paper filing systems and records
Ability to navigate web-based programs including, but not limited to learning management system (Canvas) and teleconference software (Zoom).
3+ years of secretarial experience in a service-oriented environment
Experience in higher education or a school atmosphere
Familiarity with Datatel/Colleague/Slate systems, Office365, Teams, Canvas and OneDrive
PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:
Must be able to routinely sit at desk or table and work on computer for long periods of time (2+ hours), have basic manual dexterity, lift less than 25 lbs., and be mobile between workstation and numerous campus buildings. Involves routine standing, walking, and climbing stairs and occasional bending, stooping and/or kneeling.
Some evenings and weekends may be required for events
Incomplete applications will not be considered. Only those selected to interview will be contacted.
Widener has a strategic commitment to building an inclusive university community whose diversity enriches the lives of all members and where our students are prepared for living in a pluralistic and ever-changing world. As a leading metropolitan university, Widener strives to embody the values that are inherent in our mission: civic engagement, access, inclusion, academic excellence, innovation and leadership.
Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at
Advertised: Eastern Standard Time 03 Nov 2020
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