Widener University is currently seeking an Assistant Director in the Office of University Center Administration. This role reports to the Executive Director of Campus Engagement and Student Programming and provides support to the operations and facility coordination needs of campus programming initiatives and the facilities management needs of select campus facilities including the University Center, Alumni Auditorium, Lathem Hall, and all outdoor event spaces. The Assistant Director will serve as a professional resource for the Office of University Center Administration by supporting department initiatives, events, and will serve on designated University committees.
Widener University is committed to fostering an environment in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. The division of Academic and Student Affairs holds a deep commitment to an inclusive culture that supports the work of faculty and staff members across the institution, and works closely with the Chief Diversity Officer to facilitate that commitment. Faculty and staff are active participants in our work to enhance diversity, equity, & inclusion, including representation on the Faculty Council Diversity, Equity, and Inclusion Committee and the Diversity Leadership and Inclusion Council.
Widener University has established a COVID-19 vaccination policy that requires all faculty and staff who will be on our campuses to be fully vaccinated as a condition of employment. Our goal is that all members of the Pride may safely experience Widener's hands on, inclusive, and personalized learning environment in person.
Facilities Management and Operations
- Assist with the management of all facility operations related to the University Center, Alumni Hall, Lathem Hall, and all outdoor event spaces including the execution of operating policies and procedures with a focus on patron satisfaction, the care of cleaning of buildings and grounds, the operation of heating, air conditioning, and ventilation systems, plumbing and electrical systems, roofing, and interior maintenance as needs arise
- Assist with all asset management and furniture inventory control programs
- Provide limited supervision to and assist with weekly scheduling for 30 student employees
- Serve as a primary system administrator for the 25Live Room Reservation System by CollegeNet and administer the review and approval process for 1900+ room reservations requests per year related to the University Center, Alumni Hall, Lathem Hall, and all outdoor event spaces; draft and distribute bi-weekly space utilization reports detailing room and resource usage data to select campus partners and constituents
- Update and maintain all webpages related to the operation of the University Center Administration Department, and the Division of Student Affairs including webpage creation, the execution of timely updates, and web or social media content coordination with the University Relations Department
- Provide logistical support and on-site management to special or high-profile events sponsored by the Office of Student Engagement or other administrative departments
- Facilitate and manage the external vendor program to accommodate space requests for external audiences within all designated external vendor areas in the University Center
- Facilitate and manage the digital signage program for the University Center and Pride Dining Hall including staff training and content management
- Assist with revenue generating initiatives to support University Center Administration programs and services including room rentals and small camps or conferences
Campus Programming and Engagement
- Advise the Student Executive Board of the Pride Activities Council and direct all aspects of contract review, budget management, event planning and management for 80 – 90 events, student leader selection and training, risk management, program advertisement, student leadership development, and annual transition programs
- Work jointly with the Executive Director to ensure a diverse programming schedule is implemented that includes weekly events, evening programs, weekend alternative programming, and major campus traditions
- Oversee the Pride Nights Late Night and Weekend Program Series and coordinate additional late night and weekend programs including budget management, program advertisement, and event coverage
- Work jointly with Director of Student Organizations to coordinate the data entry, review, publishing, and approval of 400+ student events into the designated student engagement platform system including all necessary follow up to confirm event details and revisions
- Work collaboratively with the professional staff in the Office of Student Engagement to plan and implement signature department-sponsored events including the Student Involvement Fairs, Student Leadership Awards, Organization Leadership Retreats, and other office or campus initiatives
- Promote and support evening, late night, and weekend programming initiatives by sharing covering with other professional staff members in the Office of Student Engagement
- Assist the Assistant Dean of Students for Student Engagement with the coordination and implementation of the New Student Orientation Program for undergraduate students
- Work collaboratively with campus departments outside of the Division of Student Affairs to develop and execute educational or cultural programming for students, faculty, and staff
- Perform other duties as needed related to functions of the University Center Administration area and Division of Student Affairs
MINIMUM QUALIFICATIONS (education/training and experience required):
- Bachelor’s degree from an accredited four-year college or university plus 2+ years of professional work experience in student activities, major campus programming, event management, and facilities management. A combination of education, experience and other factors may be considered in lieu of requirements.
- Must be able to work efficiently in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
- Demonstrated ability to maintain strict confidentiality of privileged information and perform duties that require tact, independent judgment, diplomacy, and discretion
- Demonstrated organization and planning skills; strong follow-up and follow-through skills to ensure completion of goals and objectives
- Excellent verbal and written communication skills, as well as skill in presenting effectively to various audiences and facilitating group processes
- Demonstrated problem-solving and critical-thinking skills, and the ability to analyze components and arrive at a logical course of action while knowing when to ask for assistance or direction
- Excellent communication skills including presentation and written communication.
- Proficiency in computer technology including Microsoft Office applications, database software, and other internet-based applications
- Valid state driver’s license
- Master’s degree in Higher Education Administration, Student Personnel, or a related field from an accredited four-year college or university
- 3 – 4 years of professional work experience in student activities, major campus programming, event management, and facilities management
- Experience designing and implementing program assessment and evaluation processes
- Demonstrated knowledge of student engagement platforms including usage, implementation, work and approval flows, and site maintenance
- Demonstrated knowledge of standard risk management practices in campus programming
- Must be able to work efficiently in a fast-paced student-centered environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
- High level of energy and initiative, and willing and able to work with minimal supervision while contributing positively to a cooperative, high-functioning team
Physical Requirements and / or Unusual Work Hours:
- Frequent evening and weekend hours are required
- Lifting up to 25 lbs.
- Frequent walking, standing and climbing stairs
- Good manual dexterity
- Ability to be mobile between workstation and other buildings on campus
- Some travel is required as related to the programs in the Office of Student Engagement
- Widener University is currently piloting a flexible work program. This role may be eligible to participate in the pilot if deemed suited.
Qualified candidates must submit resume and cover letter for consideration. Incomplete applications will not be considered. Only those selected to interview will be contacted.
Widener has a strategic commitment to building an inclusive university community whose diversity enriches the lives of all members and where our students are prepared for living in a pluralistic and ever-changing world. As a leading metropolitan university, Widener strives to embody the values that are inherent in our mission: civic engagement, access, inclusion, academic excellence, innovation and leadership.
Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at https://www.widener.edu.